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Posted: February 17th, 2023
Project Governance and Compliance
Project governance is the framework that defines the roles, responsibilities, and processes for managing and delivering a project successfully. It ensures that the project aligns with the strategic objectives of the organization, meets the expectations of the stakeholders, and complies with the relevant standards and regulations.
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Project compliance is the adherence to the policies, procedures, and requirements that govern the project. It involves ensuring that the project follows the best practices, methodologies, and tools for project management, as well as complying with the legal, ethical, and contractual obligations.
Why are Project Governance and Compliance Important?
Project governance and compliance are important for several reasons:
- They provide clarity and direction for the project team, sponsors, and stakeholders, reducing ambiguity and confusion.
- They establish a clear decision-making process and escalation mechanism for resolving issues and risks.
- They ensure accountability and transparency for the project performance, outcomes, and benefits.
- They enhance the quality and consistency of the project deliverables, ensuring that they meet the specifications and expectations.
- They mitigate the potential legal, financial, reputational, and operational risks associated with the project.
- They foster trust and collaboration among the project participants, enhancing stakeholder satisfaction and engagement.
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How to Implement Project Governance and Compliance?
Project governance and compliance are not one-size-fits-all concepts. They depend on various factors, such as the size, complexity, scope, budget, duration, and context of the project. However, some general steps to implement project governance and compliance are:
- Define the project governance structure, including the roles and responsibilities of the project board, steering committee, sponsor, manager, team members, and other stakeholders.
- Develop the project charter, which is a document that outlines the purpose, objectives, scope, deliverables, milestones, budget, schedule, risks, assumptions, constraints, and success criteria of the project.
- Establish the project management plan, which is a document that describes how the project will be executed, monitored, controlled, and closed. It includes various subsidiary plans, such as scope management plan, schedule management plan, cost management plan, quality management plan, risk management plan, communication management plan, stakeholder management plan, etc.
- Identify and comply with the relevant standards and regulations that apply to the project. For example, if the project involves personal data processing or cross-border transactions, it may need to comply with data protection laws or trade agreements.
- Implement a project governance framework or methodology that suits the needs and characteristics of the project. For example, some common project governance frameworks or methodologies are PRINCE2 (Projects in Controlled Environments), PMBOK (Project Management Body of Knowledge write my masters thesis), Agile (a flexible and iterative approach to project management), etc.
- Conduct regular reviews and audits to evaluate the progress and performance of the project against the planned baselines and objectives. Use various tools and techniques to monitor and control the project activities, such as status reports, dashboards,
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