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Posted: January 31st, 2025
The school founded in 2000, the school have 10 teaching staff, 3 administration staffs. and 100 students. In 2000 year, the school had 20 classes for Primary 1 – Primary 6. Teaching staff and administration staff easy to handle all data and information
The project purpose for improve the teaching / learning environment and provide students the best do assignment or examination environment. The ICT equipment is provide for Administration staffs, Students, and Teacher.
On current environment, administration staffs only write down the students and all staffs personal information on the general information paper. These paper can’t keep long time and they search the data is very different. When the information paper damaged, then they will miss the information. After the ICT implementation project, they can input all information to computer, easy to search data through windows build in search engine. In addition, the personal computer base on the hard disk to keep how many data. For example, the computer include 80GB hard disk, base on the general document to keep, the hard disk can keep around 6 – 7 years data.
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On current environment, all students only submit paper assignment and examination. The
assignment and examination can’t keep long time, easy to damage and dirty. When these assignment damaged, the students must do it again, and the students sometime forget submit the assignment to administration of school, then the assignment will be fail. In addition, when teacher assigned project or coursework, but the school have not ICT equipment and internet service, then they search the information for the project is very different. After the ICT equipment implementation, all students can write the assignment and do examination by personal computer, when they change the word on the assignment is very easy, they only use the input device (e.g., keyboard…etc), they can change the words at once. In addition, when the school assigned the project to students, they can search the information for project through internet service. For example, the project topic is supermarket, they can search the supermarket definition, information and the stock prices. When students completed the project, they can print out the documentation through the printer.
On current environment, teacher head on old program material, the information is not the latest, students only receive the knowledge can’t meet the latest program requirement, and then all students join the paper examination, when they completed the examination, teacher only write down the result on students information paper. The paper have life cycle, when the paper damaged, the teacher can’t search the student examination and assignment record, and all teachers only show the program information on blackboard, when the board have not enough space for present next chapter, the teacher clean the blackboard is very different. After the ICT equipment implementation, the teacher can show the information of program through the electric whiteboard and easy to clean the board, the teacher only presses the clean button, then the whiteboard all information was clean automatically. In addition, the teacher schedule update the program information or show information download form internet by computer, and the teacher can input the students assignment or examination marks for the keep record to database system.
On last month, we completed the school implementation as the same as environment. The project environment is on city, the school ICT project purchase around 10 computers, 4 printers and 1 of Management and Administration System. They use system base on windows 2008 and windows 7, and the senior management minimum requirement is access to internet for search new information for school program and print out the assignment. The project documentation is for reference.
The Feasibility Study document was created for your reference. According the document, we can make the risk low level, and we can found out the expected risk report to the senior management before start the project. In addition, the senior management understand no project have not risk, and plan the contingency planning.
The local network is star network topology, the network include 10 of personal computers, 1 of Network Laser Printer, 1 of switch and 1 of server. The server feature is file and sharing function, the database system implemented the local hard disk.
The project must within 7 month completed and the total cost is $120000.
The project implementation is smooth, but I suggest client implement the firewall and anti-virus for corporate company version, because the project is not include network and computer security deceive or tools. In addition, the deliver the equipment is late around 2 days. We will discuss how to improve the equipment late deliver to site issue with 3th Party vendor.
We based on the network diagram, the network has not any deceive for network security, I suggest implement the firewall for protect local network data and web control. In addition, we suggest the setup the anti-virus administration server and Anti-virus on all computer and server.
We are according the school floor plan implement the cabling first, because all local network purpose, must use network cable access to all switch, personal computer and server. Second, we implement the switch for linkup all ICT equipment and WAN link, and last we implement the WAN link with ISP (Internet Service Provider), then the local network completed configuration and when the personal computer plug the network cable, then user can use the internet service.
(e.g. IP Address, subnet mask & default gateway)
Select to “System”, then input all school information (e.g location, contact……..etc)
We completed the First Step and the senior management of school signed the stage complete form, then we apply second step – Server and Database Implementation. The e-Class system is based on Oracle and SQL Server platform development, so we need accord the government funding choice the database implementation, they received the government funding around 150000, so we will implement Oracle database on server.
(Website address: http://www.microsoft.com)
When we completed second step and the senior management signed the stage complete form. We implement the personal computer on local network. The personal computer will deploy windows, Oracle client, network printer, Office Application and e-Class client. When we completed the personal computer implementation, then the computer can provide access to internet service and get network resources.
Completed the Step 1 to Step 3, then we implement the network printer, The network laser printer need enable the network module function and IP address. After the network laser printer configurations, then we implement the printer driver on local drive, the drive must include IP Address and send data to printer port number.
I approach the school implement the firewall and antivirus server, because the firewall can block the unknown network packet and internet ports control, it can disable un-use port for other network service, for example, port 21 for FTP server, port 22 for ssh, port 23 for telnet service…………etc., the hacker always entry to internal network data through these network ports. In addition, I recommend all computers implement the anti-virus for protect the operating system and data, because when the computer download and implement the virus file, it will make the computer very slow, and capture the confidential data automatically to send out to hacker. In the worst case, the computer missed the file, but we can’t find the reason, so I recommend implement the firewall and antivirus for computer edition.
On system side, I recommend setup the backup for server data, when the server hard disk damaged, then we can restore the latest data through the backup solution, then I recommend apply the Symantec backup solution, the backup software interface is user friendly, the teaching staff is easy to control the backup schedule and definition. This recommendation is optional. The senior management of school base on the budget include to budget or not. The solution total price is around 50000 – 60000 (Include the Storage & Autoloader).
After the ICT implementation project, it will return benefit to the senior management of school. For example, Staff man power, daily operation performance, data, learning quality, school image……….etc. When we completed the implementation project, administration staff and teaching staff easy to update the general information through computer, for example, current environment, administration staffs update the student resident address, they need manually search the information folder, after the search, then they change to the address on the concern student information form. This operation always use around half day to complete the task, but we completed the personal computer and application implementation, then they manually to input the information to Microsoft spared sheet through the Microsoft Excel one time. When they want to update student personal information, then they open the document, and use search function found out the student row for change the student information. That does can improve the daily operation performance. In addition, the school can change the work flow model to personal computer that means is the administration staff filing operation, update the information, and copy the learning material for student. These operation only 1 or 2 staffs to complete, no need to add the head count for assist the administration staff and the manpower for assist their daily operation, that the school can save around 20% administrative expenditure. In the project, we planned implement the file and database server on the local network, the file server can public the share folder for the teaching staff and administration staffs to keep the general or confidential data, and the user through the school administration and management system to add the student information on database. These feature can keep around 4 – 5 years data, but the server real keep how long data of the school depend on the hard disk size in the server, for example, the server implemented 320 GB hard disk, accord the word file format to calculate the quantity, we think the server can keep around 4 years, but the data is graphic or presentation material, then the quantity maybe only around 3 – 3.5 years. In addition, the current environment, they can keep around 2 years and search the concern data different. In fact, the computer keep data is rather than paper information folder.
The senior management of school accord the statistics, when after the project form 2 year to 7 year, then the benefit is the most large, because the staffs operation performance have improve the efficiency. And the data can keep so many long time, at latest the data is not easy to miss or damage.
We need risk identification first, and then we need do the risk estimation. Finally, we need test the risk evaluation for decide the risk level.
We are according the risk identified list, the supplier equipment late deliver to site reason that may the vendor arrange the delivery schedule mistake, or the equipment need order the brand new by vendor, this risk is important, and the costing over budget, that maybe the hardware is not fixed price, so the price sometime is cheaper or more expensive than the quotation price. Third port, works over schedule, that may the deliver equipment over of expect date, so other project stage maybe delay to schedule. Finally, the equipment hardware issue, maybe unstable or malfunction, this risk must the project can’t complete on deadline, because we found out the problem, the vendor order the new brand equipment for replacement, but they always ship the new equipment around 1 week.
We are according the risk identification list, we have a solution to reduce the risk level, the risk solution is found 2 or above vendor for purchase IT equipment and we need double confirm the deliver equipment schedule, then the risk 2, we will confirm the temporary purchasing order or confirm the purchasing order and fax to the vendor sales department, and then we process the purchasing procedure as soon as possible. The risk 3, we will arrange enough human resources on site to start the project, but the team member resigned, we will assign other people with concern technical to counties the project. Final, the risk 4, we will request the delivery date early for our engineer to test the hardware and software performance, when the hardware unstable, we will call the vendor re-delivery the equipment at once.
On the system and network side, we must build up the system and network evaluation for test the project system and configuration. For example, we setup the windows 2008 server and database for test the e-Class, setup the evaluation network for test the network configuration. In addition, we setup 1 of client for test the e-Class web interface and test the system error, when we tested the error or the performance is not expect the result, then we change the configuration and re-test again until to the evaluation environment applied to the school.
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